Matt -- those are great questions.
For 1, 2, and 3 -- I have really struggled with how to vote. We are in a very difficult cash position and services, bank relationships, and vendor relationships are really at risk as you have stated. The Club will have to get the $1.6 million from us one way or the other to survive.
I am leaning towards approving for the following reasons:
1. We need the cash to get through the next couple of months
2. We will shortly (I hope) be bringing in a new CEO and I believe he/she should have a fair start to their term. It will also be a benchmark upon which to judge performance at the end of their first year (bonus/firing)
3. Any of my thoughts (or the newer members on the Board) about improving cash flow and revenue will take time to kick in. An example is the renegotiation of the outsourcing contract Brad did for contract employees -- Brad has said it will create savings of $1 million over the course of 2024. Any of the ideas the Special Notice suggested won't be able to generate enough cash in the near term to cover our highest risk period -- the first quarter 2024. Missing HP Property taxes in February and the third payroll in March would be devastating.
4. I have spoken with members of the Finance Committee and they are taking their charge for budgeting and monitoring the new "reserve" accounts very seriously.
5. Some of the newer members of the Board have been adamant about reserving and protecting "reserve" accounts -- to be only used for their specific projects.
6. Our bankers would take approval favorably and perhaps we could get some financing assistance for other big projects
Why I am still challenged with the decision:
1. I am very concerned that some members of the Board (and Management) will breath a sigh of relief (as they have in the past) and then go back to the old ways of running the club -- do what they want to do and the members will anti up (golf course redo, etc.).
2. In 2016, I voted for the $450 a quarter Marine Transportation "Reserve" Account. Its now at $650 a quarter and we just voted to refurbish that "reserve" account with $500,000! How has that worked out with past management/Board oversight?
3. I don't believe that all of the Board Members got the very loud message from the Members around the first assessment request/failure, the multiple listening sessions, the member surveys, and the failure of Proposal 3 on the last ballot. Do I need to send them one more signal?
With regard to your question #4 -- I have several ideas (most of them not new) that I will be glad to go over during the Meet the Candidate session next Thursday. Hopefully, all three of us on the stage can generate some new revenue/expense ideas to be considered. None of my ideas, however, would get us out of the cash crunch we are currently in.
New roof tops (your # 5) is a top priority. I believe that Premier is not the only way to grow. I suggest we open the available internal lots to the other major real estate companies on the Island. And do some presentations to KW/Sotheby, etc. Charter One has a very deep capability and an unusual understanding of our Island. I would also consider a specialist realtor be brought on (other than the one realtor we currently have at Premier) who has experience selling land/lots (over houses) and focusing our efforts there. We should be combining some of the lots and cleaning them up so they have curb appeal (thank you Joan). Marketing has to be reviewed to see where we are spending our advertising dollars -- are we focusing on demographics that would be prime for wanting to build? When I read the Membership and Finance Committee notes, they are suggesting some unique fee arrangements for new members building -- that might work, too. Of course, our biggest challenge is the cost to build and the time it takes! Finding additional builders is a challenge of its own. Which leads to discussions of worker housing, boat overloads, etc.
I have not seen enough detail/analysis on having a minimum food and beverage charge for members to have an opinion. I know it is common across many clubs. And, I am sure Mike would love to have a known budget. I think it would be fairly easy to figure out how to apply a minimum across the multiple type of owners we have. In a recent CFO Roundtable, Adam commented that the savings would only be $30-60,000 a year? It certainly is high on my list of revenue enhancement considerations.
Going back to your #3 -- the members approved $400,000 to move ahead on permiting/engineering for the docks (of highest priority). Once that is done, we as members will again be asked for a sizeable assessment to actually complete the docks. If we are in a good cash position and the "reserve" accounts are being watched and used appropriately, I believe the members will go with that assessment. Members approved a $1,200 assessment per quarter for three years to redo the roads. That is locked in. That is approximately $400,000 per quarter and $5 million over the three years. This coming August, when road contruction is actually started, we will see if the estimates are on target for the first mile and a half. BTW -- the Sustainability Committee under Greg has done some excellent work on planning the removal of trees that are too close to the road -- studying what trees are to come down, maintaining our beautiful covers, re-forestation with the wood chips and new oak tree/bush plantings.
I spent a lot of your time answering your very important questions. I hope my thoughts raise issues with other readers and look forward to new and positive ideas -- no matter what the election outcome. Judy and I are here for the long term -- so it is in our best interest to succeed!!
Clay Burton
610 425-8500
chburton@comcast.net