Club Business

To Our Fellow Members, Friends, and Neighbors:

In the in Sprit of full Disclosure & Transparency,--which is all we seek with our request to inspect certain Association financial records--the Members' requesting Group hereby posts our latest response to Management's latest email received late Friday 09/23/2022. . (as posted elsewhere on Ferrytalk.com ) The Group had requested copies of important Association financial records, and BOD minutes which authorized specified financial decisions. We had also originally asked for a list of current Members of Good Standing as posted on our original request .

Note that not all signatories of the 09/12/2022 Members' Group request will be present at September 27th meeting with Management for a variety of reasons as stated in our reply. Hamilton Merville needed to take a business trip and signed off. We also have not attached the suggested "Road-Map Agenda." which the Group sent to Management iinthe hopesof expedting the meeting with Management. It contains the same questions as our original request but in a different order and more focused format, so Management cannot claim that we are asking brand new questions. The Members' Group Response, and text to Management's last minute e-mail late on 9/23/2022 (after nearly two weeks to prepare), is as follows:

Intro on email face sheet:

"Shelle et al,

Thank you for your email to us. Please find our response to that Management email from the close of business today. We know that involved Members and Management will review the attached prior to Monday's meeting.

Please find attached also, p 1 and separately p 2 of what we hope can be a "roadmap" to expedite our already asked questions in a different order. Please note it is likely that there may be some typos which you should be able to read thru, and there may be some repetition, but all of these targeted specifics would have been included in our original request on 09/12/2022. Nothing is new, just specifics of what we seek to understand in an order which should help us stay on task. This list does not necessarily restrict the scope of our questions.

Thank you for your cooperation.

Respectfully submitted by

The Members' Group

"Memo To: BOD and Administrators “Management“(as referred to in our Members' Request request) Date: 09/23/2022

From: The Members’ Group

Date 09/23/2022

Thank you for your note from today at the closing of your offices.

We want to make sure you understand our position

1. We intend and hope to have a collegial and neighborly but routine business meeting within a member-only context in our not -for-profit SC Association. We are not seeking to make our inquiries hostile. Let me clear the air: there should be no atmosphere of adversity. We all live in this Community, and Ladies and Gentlemen may not 100% share the same understanding of various issues, but we remain respectful in our interactions. Whatever it is, it is.

2. Thank you for your cooperation.

3. We act in good faith and under the same banner of personal integrity which involves your fiduciary work. To repeat what we have previously stated, what we seek is Transparency and the answers to our previously submitted inadequately or unanswered questions. We want to better understand where our Membership and assessments have been and are being spent, and financial details mentioned. We want to learn how our Association operates.

4. The numbers and information will speak for themselves.

5. The Boardroom can easily access or project our Association financial records, and since we will be requesting some line item details, charts of accounts and similar drilled-down specifics, having to peer over one another’s shoulders to view single notebook or a single monitor will not be adequate. To properly inspect what you (collectively) and we need to have access full electronic records, and display on more than one monitor which can easily be effectuated. Since we will not request copies of all that we inspect, and since we have only requested a single previously submitted list, Much of our inspection is expected to be visual. So, more than one monitor and the ability to project record line items from an electronic source will be mandatory. We may request copies of some selected visually presented materials. There repetitions and typos.??

6. We are aware that SC Statutes allow the Association to impose a reasonable charge for copying records, with charges not to exceed the cost of labor and materials. We expect an entry level pay grade secretary to make copies. We do not intend, nor request to all have records copied by the Senior Level Administration at their pay grades. Volunteers from the BOD to make copies would be accepted!

7. As far as copies are concerned, we have not requested copies of our previously

requested documents be distributed to all Members of the Group. We do request

two (2) copies of requested contracts and associated or directed Board or relevant Committee minutes authorizing said contracts and expenses. Two copies will suffice. We will make our own additional copies as needed to distribute among our Member Group. We may request some additional copies of visually presented materials during the inspection.

8. As far as the potential of released information possibly damaging HPCCA, unless there are irregularities, found or inaccurate or altered records, allocations, or obvious conflicts of interest, HPCCA should have nothing to fear. The Member Group of “Requesters” have already addressed the fact among one another that information is not intended for public dissemination. (editor adds ...not for non-Members)

9. We offered to split into two teams to expedite the inspection. For example, one Member team might review contracts and another Member team might inspect specific requested financials. We are disappointed that you cannot offer a total of two assigned staff representatives from the accounting team considering the additional various new accountants the Assn. has hired.

10. We are also disappointed that you will not make September 28th available if the Members’ group and Management cannot complete financial inspection in one day. This may require additional rescheduling.

11. As we have previously stated, not all signatories to the original Group request will be available on September 27th for various reasons, including business or other trips, obligations and by reason of the fact that we did not know which date Management would choose to meet. We expect 5 or 6 maximum Group Members to be present. We will bring our own lunches and drinks and snacks for breaks to save time. Currently, we expect attendance by these Members: R. Ross, Kay Earles, Doug Nabors, Mark Ettinger and Wendy Watson. If one other signatory arrives, you need not make any special preparations.

12. As far as a single contact person is concerned, we do not want any single Member communications. Any financial inspection related communications, information or inquiries should be addressed to the entire Group of Signatories.

13. And finally, also attached to this email, please find what we hope will be a useful “Roadmap” to expedite focusing on inspection, and not let us digress or be delayed by “small. talk.” None of these questions are new and all would have been answered in a full response to our original request on 09/12/2022. These are all questions the Member Group has already asked for, but in a specific order of focused questions to expedite inspection.

Thank you for your help and cooperation.

The Member Group \